Record Manager/Advisor Quality Assurance Information Management – IT job in Netherlands

Are you that passionate colleague who is looking for the Real Estate and Internal Services team?

The Digital Information Provision cluster is looking for a:

Record Manager/Advisor Quality Assurance Information Management

• 32 hours a week, scale 11
• Vacancy number: 2023-028-VID
• You can respond until Monday 15 May 2023

What are you going to do

• You maintain contacts, both inside and outside the organization, and guide change processes.
• You work in close consultation with colleagues from the Information (ICT) team to manage and improve the information flows and storage, so that the preservation and accessibility of information is guaranteed.
• You participate in the strategic information consultation (SIO).
• In addition to analyzing applications in the field of information management, you make management agreements with functional/application managers.
• You advise colleagues within the cluster and the entire municipal organization on developments in the field of information management and the design of digital information management.
• In addition to drawing up frameworks and guidelines aimed at information management, you ensure that work is done in line with these principles and evaluate them in order to achieve improvement.
• You coordinate the quality checks.
• You contribute to the development, improvement and implementation of the organizational structure.
• You set up instruments for Record Management, such as procedure for destruction and div. quality checks.
• As the author of the Information Management Quality Assurance Handbook, you ensure that it remains up-to-date.
• You are responsible for shaping and managing the digital archive by drawing up and rolling out an organization plan and metadata scheme.
• You set up work processes for information management and you contribute to awareness regarding the findability of information, including in the context of the Open Government Act (WOO).
• You supervise and train employees and ensure cooperation and coordination between the various colleagues involved.
• Together with colleagues you propose improvement processes and implement them.
• You report annually to the Executive Board and the Council on the performance of the archive task in the context of inter-administrative supervision; you discuss this with colleagues, the archives inspector and the province.
• As an account holder, you are responsible for the contact between the municipality of Houten and the regional archive service RAZU and you are in constant communication with them, so that this organization can perform its tasks for the participating municipalities. And you are responsible for the information from RAZU towards the board and official organization and vice versa.
• You draw up destruction lists and coordinate them with the archive inspector and municipal archivist.
• In the context of the implementation of the e-depot, you play an important role in the coordination and cooperation of the municipalities with RAZU.
• You write council and board proposals and coordinate the progress of your projects with the responsible administrators.
• You are responsible for periodic quality checks and make proposals for improvements based on the results.
• Periodically you provide financial data (figures and text) about the RAZU, using the financial systems Lias and Key2 finance.
• You are responsible for drawing up and maintaining a Quality Assurance Information Management Manual.
• You are a source of information for your colleagues in the cluster and you supervise the daily management. In addition, you are the first point of contact for the team manager for developments that concern the cluster.

What does your working day look like?

No day looks the same. One minute you will receive questions from colleagues about mail registration, and you will have an appointment with the project group about the implementation of the Open Government Act. You then work on a lecture proposal on how to carry out the archiving task. In between, you answer an email from the mayor about our archives service and you inform your team manager about operational issues. In short: the range of work is very varied.

Who you are

• You have at least 4 years of work experience in a similar position.
• You have an HBO working and thinking level.
• You have followed the Information and Archive Management course, (course) Record Manager / Information Specialist or equivalent.
• You are aware of the Public Records Act, Quality Standards for Information Management and other relevant laws and regulations.
• You have good communication skills (both verbally and in writing), you are result-oriented, flexible and organizationally strong and you have advisory skills.
• You are determined and work accurately. You are able to come up with creative solutions, you think along with the customer and you advise more broadly than is asked. In addition, you are independent, have a firm footing and are stress-resistant.
• It is an advantage if you have experience writing lecture proposals.
• It is an advantage if you have experience in a municipal environment.
• You preferably have work experience with organizational and organizational structures.
• You are passionate about business and improvement processes,
• You have experience working with DMS/RMAs and have extensive experience with Case systems and SharePoint, Teams, etc.

Working at Houten
The municipality of Houten is part of the urban region of Utrecht and has been developing rapidly in recent decades. From a village of 7,000 inhabitants in 1975, Houten grew into a medium-sized city of almost 50,000 inhabitants. Urban in character in the center and village in the beautiful and quiet residential areas and the three small centers of ‘t Goy, Schalkwijk and Tull en ‘t Waal. Besides the beautiful, green, safe and rural location of Houten, the municipality also has a lot of social, cultural and economic activity. These characteristics together form the strength and quality of Houten.

Which team will you end up in

You are part of the Digital Information Provision cluster. Within the cluster there are a few primary areas of attention, namely: input, advice and monitoring quality assurance information management and Information and Archive Management, the processing of incoming and outgoing (digital) mail and the archiving, checking, selection, storage and legal destruction of analogue and digital information, so that the preservation, completeness, accountability and accessibility of information is guaranteed.

In view of developments within the organization, an investigation is underway to see whether the digital information provision cluster may be positioned under a different team in the future.

This is what you get from us
We are happy to reward your efforts with:

• A salary that depends on your education and experience. If you meet the requirements, we can classify you in job scale 11.
• The gross monthly salary in this scale is a minimum of €4,020 and a maximum of €5,725 based on full-time employment (36 hours per week). If you do not yet meet the job requirements, you will be scaled in preliminary scale 10. The gross monthly salary in this scale is a minimum of €3,396 and a maximum of €5,009 based on full-time employment (36 hours a week).
• If you are mutually satisfied, you will be eligible for permanent employment after a year.
• Holiday pay and an end-of-year bonus in the form of an Individual Choice Budget (IKB). You can freely use this IKB, for example by having it paid out or for extra leave.
• The possibility to work (partly) independent of time and place, with associated resources such as a laptop and mobile phone and a homework allowance.
• Travel allowance for commuting, partially paid parental leave, a contribution towards the costs of health insurance and a pension scheme.
• Training and development opportunities, for example through our internal training center: the Wooden Academy.
• Possibility to exercise with a discount via Bedrijfsfitness Nederland.

Got excited?
Fill in the digital form and apply with a motivation letter and recent CV. You can apply until Monday, May 15, 2023. Please state the vacancy number with your application 2023-028-VID.

Do you want to know more about the position or do you have any questions? Do not hesitate to contact Eric Surstedt, tel. 06-53194787.

If we expect that we can be a good match, we will invite you for an interview Monday, May 22, 2023. If necessary, a second interview will take place. We look forward to receiving your application!

Integrity is important to us. We therefore ask you to provide a VOG.

Acquisition in response to this vacancy is not appreciated.